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Virtual Registration Day
We're happy to have you in the Saint Mary family. Throughout the day, you will meet with an advisor, register for fall classes, and take care of important business items before you officially begin your USM college journey.
Below, you'll find the items that are part of your Virtual Registration Day folder. Your admissions reps will help you walk through them. There's also a collection of videos for you to watch after the event on important university topics.
Virtual Registration Day will be hosted primarily through Zoom video conferencing. Sign up for a free account and download the app at . Please watch your email for a Zoom conference line that will guide you on how to join the meeting. This email will be sent before Registration Day.
Video Gallery
USM faculty and staff members have recorded some important videos to help guide you beyond registering for your courses. Please reach out to your admissions counselor if you have questions as you watch the presentations.
Campus Tech & Textbooks
Billing & Student Accounts
Financial Aid
糖心视频 Campus Safety & Security
Academics, the USM Experience, and more
Medical Records, Health Insurance, & AT
Housing and Student Life
Records & Privacy
Student Success
Your Registration Day Folder
Review the 9 pages and documents below for information about your next steps as a Saint Mary student.
New Student Registration Day Checklist
- Complete your (this is available in the same portal you used to apply to USM)
- Meet your academic advisor, and register for classes
- Turn in your housing contract or housing waiver (optional at this time, but recommended)
- Chat with the Business and Financial Aid offices
- Submit your FERPA form through eSpire
- Talk with an athletic trainer to discuss necessary medical forms
- Complete the
- Fill out form
- Fill out the (this is available in the same portal you used to apply to USM)
- Fill out the (this is available in the same portal you used to apply to USM)
- Fill out the (this is available in the same portal you used to apply to USM)
We've also compiled a summer checklist. Please be sure to review the attachment below before you begin classes this fall.
Thank you for signing up for New Student Registration Day at the University of Saint Mary! Below are a few items to prepare prior to Registration Day. If you have questions, please reach out to your admissions counselor.
What to have on hand for advising
- Any college transcripts, including dual credit
- AP exam results if you are receiving a 3 or higher
What to do before Registration Day
- Virtual Registration Day will be hosted primarily through Zoom video conferencing. Sign up for a free account and download the app at . Please watch your email for a Zoom conference line that will guide you on how to join the meeting. This email will be sent before Registration Day.
- Complete your . You will need your Student ID and Social Security Number.
- If you have not paid your $100 tuition deposit and $200 housing deposit (on-campus
students only), please have that completed before Registration Day by doing one of
the following:
- Pay your tuition deposit online by credit/debit card here -- (Tuition Deposit>Undergraduate Deposit>Checkout as a Guest)
- Mail a check to campus at 4100 South 4th Street, Leavenworth, KS 66048
- Pay over the phone using a credit or debit card by calling 913-758-6266
The 糖心视频 is committed to helping students excel in their studies and to be prepared for their future employment.
To reach these goals, regular personal access to a laptop鈥攂oth inside and outside of the classroom鈥攊s an absolute necessity. We do not recommend using an iPad or Android device, such as a Chromebook. There will be occasions when you will need to create content with an app that doesn鈥檛 work well with these devices. Some professors may also require you to have a laptop to take their class.
Beyond your studies here, you should know that regular exposure to, and use of, the latest computer technology will better prepare you for the professional world. Today鈥檚 employers expect certain baseline competency with computers and common software applications, and many jobs will be out of reach without computer experience. We intend to provide you with that experience, and to that end, USM strongly encourages that all new students have a laptop when they begin their studies.
Students are responsible for providing their own laptops, but USM will provide you access to the latest Microsoft Office Suite at no cost. Please note that your laptop must be able to run the latest version of Microsoft Office. For a full list of other recommended specifications, please see the list below.
For more information, please visit stmary.edu/studentlifeatusm/campus-tech or call the USM Help Desk at 913-758-6188.
Preferred Specifications
Processor: i5 or i7
Memory: 8 GB +
Hard Drive: 250 GB +
Networking: 10/100/1000 network card
Wireless: 802.11 G/N/AC or MAC Airport Extreme
Operating System: Current version of Windows or MAC OS
Support & Protection: We recommend a three-year extended warranty plan with accidental damage protection.
Software: The 糖心视频 provides enrolled students with access to download current
Microsoft Office products at no charge.
Anti-virus software: Minimum - Windows defender enabled and configured with auto updates.
Accessing your account and billing
To access your eSpire student account, follow these steps.
- Open . Click on the "Email & Portal" link at the top.
- Log on to eSpire.
- Select ACCOUNTS AND AID at the top.
- Scroll down to My Account Info; click on Review Current Bill/Make a Payment
- You can also click on Transaction History to view all of your transactions, or Course and Fee Statement to see your current semester statement.
- To enroll in a payment plan, click on View Payment Plan options.
- OR to make a payment, click on Make a Payment.
- To allow a parent or other individual access to your student account balance and the ability to make payments, click on "My Account", located on the left side of the window.
Billing
Bills will be available online through the students account on eSpire. All billing is electronic; we do not send paper bills. If the student is not the payer, we highly encourage you set up additional payers via your account on eSpire. This will give others access to billing, receipts, notifications and any changes in the balance throughout the semester. Bills are generated at the end of each month and an email is sent to the student email & and additional payers that are set-up when they are available. Student can also see their course and fee statement by logging onto eSpire and following this path: eSpire > Accounts and Aid > My Account Info > Course and Fee Statement. This statement is live so the student does not need to wait for the monthly ebill to see current charges and aid on their account.
What Does 鈥淐learing鈥 Mean?
This is the process of getting everything in place (classes, financial aid, housing, payment plan, etc.) for next semester. Every step in the process is critical and if any are skipped, it can cause your student account to be incorrect. All returning and new students must complete this every semester! Students are required to be cleared before starting classes, moving on campus, or participating in sports (whichever is first).
Payment Policies
Student balances must be paid in full or students must be on a payment plan prior
to the beginning of the semester. Students who have not made financial arrangements
by the end of the second week of classes may be dismissed.
It is the student鈥檚 responsibility to check their balance on eSpire/My Account Info
and make payment arrangements in one or more of the following ways:
- Complete all Financial Aid requirements. Balances greater than approved financial
aid are due at the start of the semester: Financial Aid for classes taken in the second
8-week session of the semester, or workshops taken late in the semester, may not be
applied until those classes start. Aid includes:
- University scholarships
- Federal or State grants
- Federal Stafford, Perkins, or Plus loans
- Alternative loans
- Outside Scholarships
- 3rd Party Payments
- Pay tuition and fees in full by cash, check, MasterCard, Visa, American Express, or Discover.
- Enroll in a University Payment Plan via eSpire/My Account Info. Payments will be automatically withdrawn from your bank account or charged to your credit card.
- Payment plan options can be found by logging into your eSpire account, going to the accounts and aid tab, and clicking on the view payment plan options. There is a $50 enrollment fee for all payment plans. Any changes in student account balances after enrollment in a payment plan and will cause payments to fluctuate and will be reflected on my monthly statement.
- The number of installments depends on the month of enrollment. Plans may be available with as few as 2 installments to as many as 9 installments, depending on the semester and the payment plan selected. The 1st installment is due at the time of enrollment in the plan.
- Present letter of authorization from a third-party payer who will pay directly to
the university. The university will bill the third party directly. The student is
responsible for payment at the beginning of the semester if the third party makes
payment to the student rather than the university. All tuition and fees in excess
of the documented amount payable by the third party are due at the beginning of the
semester. Third-party documentation must include:
- Student鈥檚 name
- Term or classes approved for payment
- Amount approved
- Third-party billing and contact information
- Students under the Montgomery GI Bill庐 must pay at the start of the semester. Students under the Post-9/11 GI Bill庐 must present an approved certification to the Registrar and the Business Office prior to classes starting. If a student is not eligible for 100% of the Post-9/11 GI Bill庐, the remaining percentage must be paid at the beginning of the semester.
- If you chose to pay your account with a debit or credit card, University of Saint Mary will impose a convenience fee of up to 2.95% for domestic transactions and 4.25% for international transactions on the transaction amount, which is not greater than our cost of processing. There are no processing fees associated with the ACH payment method but there is a fee if the payment is returned. The minimum service fee for card transactions over $20 and less than $106 will be $3.
Late payment fees will be assessed for all of the following:
- Late payments ($100/month)
- Returned payments ($45/each)
Failure to satisfy the payment policy will result in:
- A financial hold placed on the student account
- Transcripts, diplomas, or certifications withheld: Click here to access the university's transcript request and withholding policy.
- Registration for classes or change of class schedules prevented
- Dismissal may occur from the university after the second week of classes
Should payment not be made when due or in the event of payment default after withdrawal,
the student is responsible for interest, late charges, collection, and reasonable
attorney fees, if applicable. All credit extended to the student shall be considered
an educational loan and may not be discharged by bankruptcy as defined by bankruptcy
laws under 搂523(a)(8).
By registering for classes, students acknowledge and agree to this policy.
GI Bill庐 is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at .
Privacy & Disclosure of Student Records
The 糖心视频 complies fully with the Family Educational Rights and Privacy Act of 1974 (FERPA). This permits access to education records by eligible students or by parents of dependent students. Dependent student is defined in section 152 of the Internal Revenue code of 1954. If dependent status is documented and upon written request of the parent and prior notification to the student, education records may be released.
- The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: The right to inspect and review the student鈥檚 education records within 45 days of the day the University of Saint Mary receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The 糖心视频 official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the 糖心视频 official to whom the request was submitted does not maintain the records, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student鈥檚 education records that the student believes are inaccurate or misleading. Students may ask the 糖心视频 to amend a record that they believe is inaccurate or misleading. They should write the 糖心视频 official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the 糖心视频 decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student鈥檚 education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the 糖心视频 in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the 糖心视频 has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the 糖心视频 to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520
Directory Information
Directory information concerning students may be released unless the student specifically requests that such information be withheld. The 糖心视频 recognizes Directory Information to include at a minimum a student鈥檚 name, address, telephone listing, electronic mail address, date and place of birth, level of education, major field of study, participation in officially recognized activities and sports, height and weight of athletic team members, dates of attendance, full-time/part-time status, degrees, honors and awards received, photograph, and the most recent previous education agency or institution attended by the student. All students must inform the Office of the Registrar before the end of the two-week period following the first day of classes if they wish that any or all of the information designated as directory information not be released.
The 糖心视频 requires the following student groups to provide proof
of health insurance coverage before the start of the 2025-26 school year:
+ Students who reside in a USM residence hall
+ Student-athletes
+ Students in the on-campus USM nursing programs
+ Doctor of Physical Therapy students
+ Doctor of Occupational Therapy students
+ International students
Non-Insured Students
USM has a student health plan option through UnitedHealthcare. Cost for a plan purchased through the university partnership can be applied to your bill and paid via payment plan. Coverage starts in August 2025 and runs through July 2026. The premium rate for 2025-26 is $2,097 for undergraduate and international students.Contact Raeann Bromert, head athletic trainer, at Raeann.Bromert@stmary.edu for more information.
Spire Summer Sessions
Online. Face-to-Face. Get Ahead. Finish Faster.
May Term
- Online
- One low price: $215/credit hour
- 8-week accelerated courses or 16-week courses available
- Take up to 6 hours
July Term
- Online
- One low price: $210/credit hour
- 8-week accelerated courses
- Take up to 6 hours
Don鈥檛 forget! Federal aid and payment plans are available. Visit stmary.edu/summersession to see classes and to register.
Textbook Voucher Program
The Easiest Way to Order Your Books
- Go to
- Click on the 鈥楿se It Here鈥 button
- You will need your Student ID Number (which serves as your book voucher number)
- Select the current term
- Select Main Campus-Leavenworth
- You will need your class schedule and course IDs (i.e. English Composition course ID is EN111)
- Then, you鈥檒l see all the materials you need for your course and the options to choose from (new vs. used)
Important note: If you want to price out your textbook elsewhere, you will need the ISBN 13-number to do a search.